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Policy Directory Overview

This Policy Directory contains CPEE policy documents, procedures, guidelines and codes of conduct.

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Academic Calendar and Semesters

Document: PO012: Policy on Academic Calendar and Semesters

Date of Approval: Thursday, 02 March 2017
Date of Implementation: Thursday, 02 March 2017

1. Purpose of Policy

To describe the CPEE Policy on the development and approval of its Academic Calendar and Semesters.

2. Policy Statement

The CPEE Academic Calendar, comprising two standard semesters in a calendar year, is to be approved in advance by Academic Board on a rolling five (5) year basis. The Chief Executive Officer, upon advice from the Higher Education Officer, is responsible for determining the dates for and operationalising the Academic Calendar and for recommending the CPEE Academic Calendar to Academic Board for approval.

A standard semester will be 14 weeks and shall comprise the following elements:

  • Twelve (12) teaching weeks;
  • One (1) week at approximately mid-semester, where no assessment deadlines are scheduled; and
  • One (1) week examination preparation period immediately prior to examinations.

The standard semester will be immediately followed by up to two a (2) weeks centrally scheduled Examinations period.

The CPEE Semester Census Date for determining student load that is to be reported to the Federal Government will be calculated for each semester.

3. Definitions

The CPEE Semester Census Date used for determining student load to be reported to the Federal Government will be no earlier than 20% of the way through the semester.

The length of the semester for the purpose of calculating the census date is from the commencement of the semester until the date of the last exam for that semester.

The CPEE Semester Census Date is the final date whereby a student can withdraw their enrolment without incurring academic and standard financial penalty for the related semester enrolment.

Refer to CPEE Glossary of Terms.

4. Scope of Policy

This Policy applies to all parts of the CPEE organisation, all staff and all functions of the CPEE.