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Student Misconduct Management Procedure

Document: PR015: Student Misconduct Management Procedure

Date of Approval: Monday, 24 October 2016
Date of Implementation: Monday, 24 October 2016

Tagged under: Complaints, Appeals,

1. Purpose of Procedure

This Procedure sets the framework for CPEE to handle allegations of student misconduct in a manner that is fair, consistent, clear, prompt and efficient. The Procedure is applied in accordance with the principles of natural justice.

The Procedure is applied where there are breaches of the CPEE Code of Student Conduct, which provides details on Academic and General Misconduct.

2. Scope

  • The Procedure applies to all current and past CPEE students where the event related to the misconduct has occurred while they were enrolled, or is related to their enrolment or admission to a CPEE program even if the award has been bestowed.
  • The Procedure applies to the CPEE and its staff.

 3. Definitions

Refer to CPEE Glossary of Terms

4. Instructions

The processes are detailed below.

5. Allegations of Student Misconduct

Allegations of student general and academic misconduct may be reported to the CPEE by CPEE staff, students and/or the general public. Allegations are handled under the following processes. Allegations must be made in writing and supported by evidence. Reference should be made to Section 6 for guidance on what constitutes misconduct and serious misconduct.

  • Non-serious matters are handled by the designated person(s) within the CPEE Office who may investigate the matter and determine the outcome as outlined in this Procedure.
  • Serious and/or complex matters are referred to the CPEE Chief Executive Officer and /or the CPEE Academic Board for a serious misconduct investigation. The matter will be fully investigated and an outcome determined using this Procedure.

6. Misconduct and Serious Misconduct

Misconduct matters are those that are considered to be not serious and straightforward to interpret. Minor and moderate plagiarism are considered academic misconduct.

Serious misconduct matters are where it is considered that there is serious risk to the CPEE, its staff and/or its students. Serous misconduct also applies in the case of repeated numbers of proven misconduct allegations.

Examples of Misconduct   
 Allegation Designated Officer  Possible Penalty 
Failure to treat CPEE staff and/or other student with courtesy and respect. CPEE Higher Education Officer (HEO). Formal reprimand; Withdrawal of access to CPEE resources.
Misuse of CPEELMS. CPEE Operations Manager Formal reprimand; Withdrawal of access to CPEE resources.
Plagiarism deemed to be minor or moderate. CPEE HEO Refer to the CPEE Guideline for Managing Student Plagiarism.
Examples of Serious Misconduct  
Academic misconduct within an examination. CPEE Academic Board Formal reprimand; Reduction in marks; Failure in the Unit; Suspension or exclusion.
Harassment in breach of the CPEE Student Code of Conduct. CEO Any of the penalties listed above.
Plagiarism deemed to be major. CPEE Academic Board Refer to the GL014 Guideline for Managing Student Plagiarism
Repeated proven misconduct instances CEO and HEO Formal reprimand; Reduction in marks; Failure in the Unit; Suspension or exclusion
Any other misconduct not covered elsewhere in this procedure CEO Formal reprimand; Reduction in marks; Failure in the Unit; Suspension or exclusion.

7. Investigation

Plagiarism matters are investigated though application of the Guideline for Managing Student Plagiarism and Section 8 below.

Misconduct is investigated as outlined in Section 8.

Serious Misconduct is investigated as outlined in Section 8.

Student appeals, on the grounds of unfairness are made to the CPEE Chief Executive Officer with respect to General Misconduct and to the CPEE Academic Board with respect to Academic Misconduct.

8. Processes

Student Notification

The student must be notified of any allegation via their nominated email address using the CPEE Pro Forma for Student Notification of an Allegation of Misconduct.

The student may seek further advice regarding the allegation in person, by teleconference or email.

In order to investigate the matter the student will be allowed 7 days from the electronic email delivery receipt of the emailed notification to provide a written response to the allegation.

Allegation Investigation

The investigation will include interviewing all concerned parties face to face, and/or through teleconference and/or email. All relevant CPEE Policies and Procedures will be applied.

The investigation will commence 7 days after the initial student notification date and will be concluded within 14 days of being commenced.

 Any investigation will be undertaken without taking into consideration any previous allegations of misconduct and their outcomes.

Outcome Determination

If no penalty is warranted the outcome from the allegation investigation will be to impose no penalty.

The information provided in Section 6 will be used to determine the penalty applied to any allegation of misconduct that has been found to be proven.

The level of penalty will also take into account any previous or concurrent proven instances of misconduct and other matters that are considered relevant to the misconduct and the level of penalty being imposed.

The student will be notified of the outcome of the allegation investigation within 20 days of being initially notified of the allegation using the relevant CPEE Pro Forma.

9. Student Appeals Regarding Determinations

Student appeals are made in accordance with the PO007: CPEE Student Complaints and Appeals Policy.

In the case of Academic Misconduct the appeal must follow the PR013 Student Academic Appeals Procedure.

In the case of General Misconduct the appeal must follow the PR018 Student General Misconduct Appeals Procedure.

10. Matters Requiring Urgent Consideration

The CPEE Chief Executive Officer may suspend a student for a period of up to 14 days in instances where the matter to be investigated is considered to seriously impact on CPEE operations and functions.

The student will be notified of the suspension and the reason for the suspension via their nominated email address.

At the end of the period of suspension the matter will be investigated using this Procedure.

11. Maintenance of Records

All details of allegations including the investigations, correspondence, meetings, determinations, appeals and their outcomes will be stored electronically in line with CPEE Policy.

If finalisation of an allegation matter results in a penalty being imposed details will be permanently retained on the Student Misconduct Register for Academic Misconduct related to Minor Plagiarism. In the case of Minor Plagiarism the record shall be deleted upon the student graduation.

12. Acknowledgements and References

A range of documents related to misconduct procedures were reviewed across the Australian university sector.

In particular the University of New South Wales (UNSW) Student Misconduct Procedure and the Managing Plagiarism for Students Enrolled in Coursework Programs – Procedure, were of great value in compiling this procedure.

  • UNSW n.d. Student Misconduct Procedures, viewed 7 August, 2016, https://www.gs.unsw.edu.au/policy/documents/studentmisconductprocedures.pdf
  • UNSW n.d. Managing Plagiarism for Students Enrolled in Coursework Programs – Procedure, viewed 7 August, 2016, https://www.gs.unsw.edu.au/policy/documents/plagiarismprocedure.pdf